Hotel Receipt Templates
Generate hotel folios and lodging receipts with room charges, incidentals, resort fees, and tax breakdowns. Professional documentation for business travel reimbursement, conference expenses, and corporate travel compliance.
Airbnb
Airbnb vacation rental booking receipt.
Best Western
Best Western hotel receipt.
Choice Hotels
Lodging & Folio Receipt
Comfort Inn
Lodging & Folio Receipt
Courtyard by Marriott
Courtyard by Marriott hotel receipt.
Days Inn
Lodging & Folio Receipt
DoubleTree by Hilton
DoubleTree hotel receipt.
Drury Hotels
Lodging & Folio Receipt
Drury Inn
Lodging & Folio Receipt
Fairmont Hotels
Lodging & Folio Receipt
Four Seasons
Lodging & Folio Receipt
Gaylord Hotels
Lodging & Folio Receipt
Hampton Inn
Hampton Inn hotel receipt.
Hilton
Lodging & Folio Receipt
Holiday Inn
Lodging & Folio Receipt
Hyatt
Hyatt Hotels receipt.
ibis
ibis hotel receipt.
IHG Hotels & Resorts
Lodging & Folio Receipt
InterContinental
Lodging & Folio Receipt
Jurys Inn
Lodging & Folio Receipt
Kimpton Hotels & Restaurants
Lodging & Folio Receipt
La Quinta
Lodging & Folio Receipt
La Quinta Inns & Suites
Lodging & Folio Receipt
Leonardo Hotels
Lodging & Folio Receipt
Loews Hotels
Lodging & Folio Receipt
Malmaison
Lodging & Folio Receipt
Marriott
Lodging & Folio Receipt
Motel 6
Lodging & Folio Receipt
Novotel
Lodging & Folio Receipt
Omni Hotels & Resorts
Lodging & Folio Receipt
Premier Inn
Premier Inn hotel receipt.
Radisson
Lodging & Folio Receipt
Red Roof Inn
Lodging & Folio Receipt
Ritz-Carlton
Lodging & Folio Receipt
Sheraton
Lodging & Folio Receipt
Super 8
Lodging & Folio Receipt
Travelodge
Travelodge hotel receipt.
Village Hotels
Lodging & Folio Receipt
Vrbo
Lodging & Folio Receipt
Westin
Lodging & Folio Receipt
Wyndham
Lodging & Folio Receipt
Complete Guide to Hotel Receipts
Hotel receipts (also called folios) are essential documents for business travelers, conference attendees, and anyone needing lodging expense documentation. Our hotel receipt templates cover major hotel chains including Marriott, Hilton, Hyatt, IHG, Best Western, Wyndham, and boutique properties. Hotel folios have a specific multi-night format that shows each night's room rate, applicable taxes (which vary significantly by city), resort fees, parking charges, room service, minibar purchases, and internet fees. Business travelers need accurate hotel receipts for expense reports and tax deductions, while conference attendees require proper documentation for employer reimbursement. Unlike simple retail receipts, hotel folios often span multiple pages with detailed line-by-line charges, check-in and check-out dates, confirmation numbers, and guest loyalty program information that corporate travel policies typically require.
Best Practices
- •Include the confirmation number and guest folio number — these are required fields for expense report verification
- •Break down each night separately with the date and room rate, followed by daily taxes
- •Show occupancy taxes, city taxes, and state taxes as separate line items since hotels itemize these
- •Add incidental charges (parking, WiFi, room service) with timestamps showing when charges occurred
Common Mistakes to Avoid
- •Using a single lump sum instead of itemizing each night and tax separately
- •Forgetting resort fees or destination fees that many hotels charge in addition to room rates
- •Not including check-in and check-out times that appear on real hotel folios
Tax & Compliance Information
Hotel expenses for business travel are fully deductible. The IRS requires receipts for lodging expenses — credit card statements alone are not sufficient. Keep hotel folios showing the business purpose, dates, location, and itemized charges. For extended stays, daily room rates may qualify for different tax treatment. Self-employed individuals can deduct hotel costs when traveling away from their tax home overnight for business.
All Hotel Receipt Templates
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