What is a receipt template?
A receipt template is a pre-designed document format that contains all the standard elements of a purchase receipt: business name, address, itemized products or services, prices, taxes, and payment details. Instead of creating receipts from scratch in Word or Excel, you start with a professionally designed template that mirrors what real businesses use.
Our receipt templates are modeled after actual retail receipts from stores like Walmart, Target, Amazon, Costco, and hundreds more. Each template includes the correct layout, fonts, and structure so your final document looks authentic and professional. Whether you need to replace a lost receipt, create documentation for a sale, or generate mockups for a project, our templates give you a head start.
Why use an online receipt template instead of Word or Excel?
Traditional receipt templates in Word or Excel require manual formatting, formula setup, and constant adjustments. Every time you need a new receipt, you're copying cells, fixing alignment issues, and recalculating totals. Our online receipt template handles all of this automatically—you just enter the data and the template does the rest.
Our templates also look significantly more realistic than spreadsheet-based alternatives. We use thermal receipt fonts, proper spacing, barcodes, and authentic layouts that match what customers actually receive from businesses. This level of detail matters when you're submitting receipts for expense reports, warranty claims, or tax documentation.
Types of receipt templates available
We offer 900+ receipt templates organized by category: retail stores (Walmart, Target, Best Buy), restaurants (McDonald's, Starbucks, Chipotle), gas stations (Shell, Chevron, BP), hotels (Marriott, Hilton, Holiday Inn), and many more. Each template is customizable—change the store name, add your own items, adjust taxes, and modify payment details.
Beyond brand-specific templates, we also offer generic formats: sales receipts, cash receipts, service receipts, donation receipts, and rental receipts. These work well when you need a professional-looking document but don't need to match a specific store's format.
How to use our receipt templates
Getting started is simple: browse our template gallery, select a template that matches your needs, and click to customize. You'll see a live preview of your receipt as you edit the store information, line items, prices, and payment details. You can manually enter subtotals, taxes, and totals to match your records.
When you're satisfied with the result, export your receipt as a high-resolution PNG image. You can then print it, attach it to emails, upload it to expense management software, or save it for your records. The entire process takes less than two minutes.
Common uses for receipt templates
Receipt templates serve many legitimate purposes. Business owners use them to issue professional receipts to customers. Employees use them to reconstruct lost receipts for expense reports (the IRS allows reasonable reconstruction under the Cohan Rule). Designers use them for mockups and presentations. Event planners use them for budget documentation.
Whatever your use case, our templates help you create clean, professional documentation quickly. The key is accuracy—ensure all information matches the actual transaction to the best of your knowledge.
