Replace your lost receipt
Did you lose your receipt for a business expense, client reimbursement, or tax deduction? Use this template to reconstruct the expense for your records. Losing a receipt is a common frustration for business travelers, freelancers, and contractors. Whether it was a crumpled thermal slip from a gas station (like Shell or Exxon), a faded restaurant bill, or an Uber email confirmation that never arrived, missing documentation can stall your expense reports and complicate your bookkeeping.
EasyReceiptMaker helps you solve this problem by letting you create a professional, accurate replacement receipt in minutes. Instead of submitting a credit card statement—which often isn't enough for IRS compliance or corporate finance teams—you can generate a detailed receipt that shows the vendor, date, line items, taxes, and payment method.
Instructions
1. Enter the store details: Start by adding the business name, address, and phone number. If you remember the store number or cashier ID, adding those details makes the receipt look even more authentic.
2. Add line items: List everything you purchased. Be specific—instead of just writing "Fuel," list "12 Gallons Regular Unleaded" and the price per gallon. If you bought office supplies, list "Printer Paper" and "Ink Cartridges" individually. Our tool automatically calculates subtotals and totals as you type.
3. Set tax and payment info: Enter your local tax rate and the payment method you used (e.g., Visa ending in 1234). This ensures the final total matches your bank statement exactly.
Why accurate receipts matter
For tax purposes, the IRS generally requires documentary evidence for expenses of $75 or more. This documentation should show the amount, date, place, and essential character of the expense. A credit card statement typically only shows the amount and vendor, lacking the "essential character" (what was actually bought). By reconstructing the receipt with itemized details, you provide the full picture of the transaction.
This tool is designed for legitimate record-keeping. It is perfect for reconstructing lost records for personal budgeting, small business accounting, or valid expense reimbursements where the original proof of purchase has been misplaced. It should not be used to fabricate expenses that never occurred.
Once you are finished, you can download your receipt as a high-quality PNG image. You can then email it to your finance department, upload it to your expense management software, or save it to your digital tax records. The layout, fonts, and spacing are designed to mirror standard point-of-sale systems, ensuring your replacement receipt looks professional and integrates seamlessly with your other documentation.
